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Privacy & Cookie Policy

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1. Data Controller

The controller of your personal data is:

Enginar Sp. z o.o.
al. Jerozolimskie 100
00-807 Warsaw, Poland

For all matters related to data protection, please contact:
📧 rodo@enginar.pl

2. Purposes and Legal Bases for Data Processing

We process personal data for the following purposes:

  • delivering recruitment and HR-related services (permanent recruitment, outsourcing, HR projects),
  • conducting recruitment processes,
  • presenting job opportunities,
  • maintaining business communication,
  • handling contact forms and inquiries,
  • fulfilling legal obligations,
  • conducting marketing activities (subject to consent),
  • website analytics and optimization.

Legal Bases for Processing

Data processing is carried out pursuant to:

  • Article 6(1)(b) GDPR — performance of pre-contractual actions,
  • Article 6(1)(c) GDPR — compliance with legal obligations,
  • Article 6(1)(f) GDPR — legitimate interests pursued by the controller,
  • Article 6(1)(a) GDPR — consent,
  • Article 9(2)(a) GDPR — explicit consent regarding special categories of data (where voluntarily provided).

3. Sources of Personal Data

Personal data may be obtained:

  • directly from you (forms, CVs, correspondence),
  • through applications submitted via the website,
  • through the ATS system,
  • from professional networking platforms (e.g. LinkedIn),
  • from referrals,
  • from recruitment clients.

4. Scope of Processed Data

We may process the following categories of personal data:

  • identification data,
  • contact information,
  • professional and employment-related data,
  • CV and application data,
  • professional preferences,
  • application history,
  • publicly available professional profile information,
  • special categories of personal data (only where consent has been granted).

5. Data Recipients

Personal data may be shared with:

  • clients conducting recruitment processes,
  • IT and hosting service providers,
  • ATS providers,
  • analytics and marketing tool providers,
  • legal and advisory firms,
  • public authorities where required by law.

6. Transfers of Data Outside the EEA

Certain data may be transferred outside the European Economic Area (EEA), for example through platforms such as LinkedIn.

In such cases, we apply appropriate safeguards, including:

  • Standard Contractual Clauses (SCCs),
  • adequacy decisions issued by the European Commission,
  • additional technical and organizational safeguards.

7. Data Retention Period

Personal data is retained for the following periods:

  • ongoing recruitment processes — until the recruitment process is completed,
  • future recruitment purposes — up to 24 months or until consent is withdrawn,
  • business correspondence — until communication is concluded,
  • marketing purposes — until consent is withdrawn,
  • accounting and legal documentation — for the period required under applicable law.

8. Your Rights

You have the right to:

  • access your personal data,
  • rectify inaccurate data,
  • request deletion of data,
  • restrict processing,
  • data portability,
  • object to processing,
  • withdraw consent at any time,
  • lodge a complaint with the Polish Data Protection Authority (UODO).

9. Voluntary Provision of Data

Providing personal data is voluntary; however, it may be necessary for the provision of services, participation in recruitment processes, or business communication.

10. Automated Decision-Making

We do not make decisions based solely on automated processing, including profiling.

11. Cookies and Tracking Technologies

Our website uses cookies and similar technologies (such as tracking pixels), which are stored on the user’s device.

12. Types of Cookies

a) Essential Cookies

Necessary for the proper functioning of the website.

b) Functional Cookies

Enable the website to remember user preferences and settings.

c) Analytical Cookies

Allow us to analyze website traffic and improve website performance.

d) Marketing Cookies

Used for remarketing activities and campaign performance analysis.

13. Third-Party Tools

The website may use external tools and services, including:

  • LinkedIn Insight Tag,
  • ATS systems,
  • contact and application form tools,
  • analytics and statistical tools,
  • hosting infrastructure providers.

14. Consent to Cookies

During the first visit to the website, users may:

  • accept all cookies,
  • reject optional cookies,
  • customize cookie preferences.

Declining optional cookies does not affect the core functionality of the website.

15. Managing Cookies

Users may at any time:

  • modify cookie preferences,
  • delete cookies,
  • block cookies through browser settings.

Examples of supported browsers include:

  • Google Chrome,
  • Mozilla Firefox,
  • Safari,
  • Microsoft Edge.

16. Data Transfers Through Cookies

Certain third-party tools (such as LinkedIn services) may transfer personal data outside the EEA.

Appropriate safeguards compliant with GDPR requirements are implemented in such cases.

17. ATS System and Recruitment Applications

Candidate data submitted through website forms is processed within the Recruitify ATS system.

The system is used for:

  • managing recruitment processes,
  • storing candidate applications,
  • communicating with candidates.

All data is processed in accordance with applicable GDPR regulations and relevant data processing agreements.

18. Changes to This Policy

This Privacy & Cookie Policy may be updated from time to time.
The latest version will always be available on the website.

19. Contact

📧 rodo@enginar.pl